Stock states
Separate sellable, reserved, inbound, damaged, quarantined, accounting, marketplace, and warehouse stock instead of collapsing them into one number.
Enterprise inventory controls
Inventory records, approvals, and agent drafts in one audit trail.
Order3 is for commerce and supply-chain teams that need more control than Shopify, Xero, or QuickBooks can give the floor, without starting a NetSuite rollout.
Track what stock exists, where it is, what it is worth, what will run out, what needs reordering, what is wrong, and which actions need approval.
Inventory exceptions
Warehouse, marketplace, accounting, purchasing
01
Amazon says 18 sellable. Warehouse scan found 16.
02
PO-1042 received 12 cases. Invoice shows 13.
03
Scanner batteries will stock out in 9 days at current usage.
04
Purchasing Agent drafted reorder. Approval required before supplier send.
Inventory records
Clean records first. Agent drafts second.
Inventory-heavy teams do not need another dashboard. They need stock states, movement history, reconciliation work, and approval records that agents can read without guessing.
Movement history
Every inventory change carries a reason: sale, return, adjustment, scan, PO receipt, transfer, loss, damage, channel sync, or supplier delay.
System ownership
Decide which system owns each question: shelf count, accounting value, channel availability, supplier commitment, or purchase status.
Reconciliation work
Turn discrepancies into count tasks, variance notes, PO holds, transfer checks, or approval work.
Agent controls
Keep agent actions behind permissions, approval thresholds, audit history, and rollback paths.
Workflow rules
Set inventory rules for locations, suppliers, approvals, exceptions, and reorder work without a long consulting project.
Security and procurement
Reviewable before you commit.
Security posture, data handling, and agent controls are documented and answered directly. No claim outruns what is live.
- Security overview
Data handling, permissions, and audit history posture.
- Data processing agreement
Standard DPA for procurement and legal review.
- Privacy policy
What is collected, what is not, and how records are kept.
Enterprise FAQ
How does a security review work?
Send the questionnaire to security@order3.com or raise it during the workflow review. We walk through data handling, permissions, audit history, and agent controls directly, and we are explicit about what is live today versus planned. The security overview and DPA are published on the site.
Can we control what agents are allowed to do?
Yes. Agents are enabled per workspace, per location, and per vendor. Anything that spends money or changes records waits for a named approver, with thresholds and multi-step approvals where they matter. Disabling an agent never deletes rules or history, and every draft, edit, and approval lands in a read-only activity log.
How do we get data in and out?
Imports start from spreadsheets; exports are CSV with filters applied. API access for custom syncs is being finalized. We will confirm the current state during a review rather than implying coverage that is not ready. Your inventory records remain exportable at any time.
Does Order3 replace our ERP or accounting system?
Usually no. Accounting stays in QuickBooks, Xero, or the ERP. Order3 owns the floor record: counts, receiving, transfers, reorder drafts, approvals, and audit history. Teams use it when the floor needs more control than channel and accounting tools give, without a finance-led ERP rollout.
What does enterprise onboarding look like?
It starts with an inventory workflow review: your locations, items, suppliers, approval rules, and the exceptions that hurt most. Rollout begins with the smallest loop that matters: one location, the noisiest items, then expands. Integrations and agent policies come after the record is trustworthy.
Implementation stance
Enterprise control without starting with ERP.
Start with counts, locations, reorders, approvals, and reconciliation. Add agent execution only where the rules and approval paths are clear.
Security review, DPA, and workflow review available before rollout