AI-native inventory
and order management.
Keep customer orders on schedule. Order3 spots shortages and drafts the stock transfer or purchase order for you to approve.
Free for 1 location and up to 100 SKUs. Compare plans
Transfer 3 lamps to cover Hartwell House's order.
I found 7 lamps at East and prepared a transfer of 3.
Hartwell HouseSales order SO-1842
40 Studio lamps / Due Fri 11 Sep
37 available at Main3 short
Stock transfer
TR-DRAFT-1842 / v1
3 units
East to Main
Main must receive the transfer before Friday's dispatch.
Why this transfer?
- SO-1842Customer order / sample
Hartwell House: 40 Studio lamps (LMP-S), due Fri 11 Sep.
The full order is due before incoming supply is planned to arrive.
- Main warehouseStock ledger / sample
37 on hand - 0 already allocated = 37 available.
40 ordered - 37 available = 3 short.
- East warehouseStock ledger / sample
12 on hand - 5 reserved = 7 available.
3 could transfer; 4 would remain available at East.
- PO-5084Supplier update / sample
60 Studio lamps. Originally Thu 10 Sep; revised planned arrival Tue 15 Sep. Not received.
The revised arrival is after Friday's customer ship date. Incoming is not available stock.
Confirm Northline's revised delivery.
Northline pushed delivery back five days. I drafted a follow-up asking them to confirm the date and deliver three lamps sooner.
Supplier email
PO-5084 / v1- To
- Northline Lighting / Supplier team
- Subject
- PO-5084: confirm Tue 15 Sep delivery
Hi Northline team, Please confirm the revised Tue 15 Sep delivery date for the 60 Studio lamps on PO-5084, and share the dispatch reference when available. We have a customer order for 40 Studio lamps, due Fri 11 Sep. Main currently has 37 available. Could you deliver three lamps earlier so we can complete the order on time? Thanks, Purchasing team
Northline Lighting
| Item | Qty | Unit cost |
|---|---|---|
| Compact lampLMP-C | 40 | $24.00 |
Subtotal USD$960.00
Excludes tax and freight.
- Deliver to
- Main warehouse
- Requested by
- Thu 24 Sep
Delivery date subject to supplier confirmation.
Why this email?
- PO-5084Purchase order / sample
60 Studio lamps (LMP-S) from Northline Lighting. Original arrival Thu 10 Sep.
All 60 remain incoming; none are counted as received.
- Revised deliverySupplier update / sample
Planned arrival changed to Tue 15 Sep; 5 calendar days later than the original plan.
The revised date still needs confirmation. A supplier update is not a goods receipt.
- SO-1842Customer order / sample
40 Studio lamps due Fri 11 Sep; Main has 37 available.
3 units short at Main. Review the linked order separately; this email cannot change its approval.
Inside Order3
Utility Knife 2: 194 available, 3 reserved.
Full original
Harbour Cafe ordered 3 travel mugs, awaiting stock reservation.
Full original
Travel mug: 1 returned, 18 now available.
Full originalInventory and purchasing
Sales orders
See the stock available for each customer order and reserve it for fulfilment.
Order managementPurchase orders
Create a supplier PO with quantities, costs and an expected delivery date.
Purchase ordersStock movements
Record receipts and transfers against each item, with a history of quantity changes.
Inventory trackingWhat should you buy more of?
Sample analysis / August 2026
Studio sold 96 units at a 50% gross margin.
Compact sold 40, with 100 still in stock at the end of August. That's two and a half months of stock at August's sales rate.
A reorder also depends on current orders, incoming stock and supplier lead time.
| August | Studio | Compact |
|---|---|---|
| Net units sold | 96 | 40 |
| Net sales | $5,760 | $1,800 |
| Landed cost of sales | $2,880 | $1,160 |
| Gross margin | 50% | 36% |
| August 31 stock | 18 | 100 |
Calculation notes
Sales are net of returns. Gross margin is net sales minus landed item costs, divided by net sales; it excludes shipping and overhead. Compact's 35.6% is rounded to 36%. This August snapshot is separate from the September demo.
Bring your inventory into Order3.
Import the item file you already use. You can start with one location.
Multi-location work and purchasing approvals require a paid plan.
Questions before you start
What is Order3?
Order3 is AI-native inventory and order management software for physical-product businesses. Manage customer orders and purchasing alongside your stock, without reconciling separate spreadsheets.
What do the agents do?
When an order is short, agents check other locations and incoming deliveries, then draft a transfer or purchase order. You review the draft before approving it. Approval does not mean the goods have moved or the supplier has received an order.
What is included when I start free?
The Free plan includes one location, two users, and up to 100 active SKUs. Multi-location work and purchasing approvals are on paid plans. You can review the plans before creating an account.
Does Order3 replace QuickBooks or Xero?
No. Keep QuickBooks or Xero for accounting and use Order3 for inventory and orders. The integration pages explain which records each connection supports.
Can I import my current inventory?
Yes. Import your item file, review the rows, and correct any errors before adding them to your inventory. You can start with one location rather than move the whole operation at once.
Start tracking your inventory.
Create your account and add your first items.